Foreign Travel Security

Before Travel

• Complete a Travel Request in Concur (KUL) or RedCap (KUMC)
• (KUL only) Ensure you request a loaner laptop and comply with export control regulations by completing the Export Control and Laptop Checkout form. This link was provided in the email notification after completing your travel request. 
• (KUMC only) Loaner laptops can be requested through ServiceNow.
• Download and review the Riskline product from your Concur Travel Request.
• Install and log into the mobile applications listed above.
• Enroll in Smart Traveler Enrollment Program (STEP)
• If you take personal electronic devices, remove work and personal information stored on the device and logout of work related applications when not in use. 
• Ensure all operating systems and antivirus are up to date and firewalls are active on personal devices. 
• Change passwords before you depart. SANS recommends using long passphrases (e.g. lost-snail-crawl-beach)
• Ensure you have all required documents and medical vaccinations to enter all of the countries to which you may be traveling.
• Inform others of your itinerary.
• Make copies of your passport and other important documents.
• Notify your bank and credit cards companies of your travel and check currency exchange rates. Be knowledgeable of international transaction fee policies. 
• If you do not need it, do not take it. Ensure items do not violate any applicable U.S. export laws.
• Know the local laws and customs.
• Have a working knowledge of the local language if possible. Have a means to communicate if you do not speak the language or do not have a translator.
• Keep all medication in original containers.

While Abroad

• Stay alert and exercise good judgment.
• Note any suspicious or unsolicited contact. Contact the closest Embassy or Consulate if you feel threatened.
• Avoid establishing routines, especially on extended stays.
• If possible, ensure your hotel room has a peephole and a deadbolt lock or chain-and-slide bolt.
• Minimize the amount of cash you carry and conceal material wealth.
• Secure valuables in the hotel safe.
• Deal with reputable vendors, especially in regard to lodging, currency exchange, and transportation.
• Walk and ride in groups. Do not walk or ride by yourself if possible.
• Avoid overly crowded areas if possible.
• While traveling, remember that you are subject to the local laws. Do not make assumptions about what is acceptable.
• DO NOT photograph government facilities or religious symbols as it is prohibited in many countries.
• DO NOT take photographs in the vicinity of foreign military bases, buildings, or personnel.

If you are detained or arrested for any reason:

• Ask to contact the U.S. Embassy or U.S. Consulate.
• Exercise good judgment and be professional in your demeanor.
• Stay calm, maintain composure, and do not do anything to provoke the arresting officer.
• DO NOT admit to anything or volunteer any information.
• DO NOT sign anything until the document is examined by an attorney or a U.S. Embassy/Consulate representative.
• DO NOT accept anyone at face value. Request identification from U.S. Embassy/Consulate representatives.

When You Return

• Return the loaner laptop to KU/KUMC IT. 
• Change passwords on any accounts and devices that you used.
• Contact GRS or the FBI if you feel like you were targeted by foreign government officials while abroad.