Visitors and Registration

What is a Visitor?

Visitors are individual(s) (international or domestic) who: 1) are not otherwise employed by or have a current formal affiliate status, that are coming to campus, either in person or by way of telecommunication, to conduct business; and 2) who could have access to KU intellectual property, research data, research facilities, network access, or access to secured physical spaces. Business includes but may not be limited to: vendors or contractors visiting campus, those conducting collaborative research; providing instruction that is supervised by appropriate KU personnel, or observing KU instruction, administration, or research. KUL and KUMC inter-campus collaborations/activities may subject existing employees, formal affiliates, or students to Visitor status when visiting other campuses. 

What is the Process?

To maintain compliance with U.S. law, regulatory requirements, and university-wide risk management, all visitors must be screened and approved by Global Risk and Security prior to their arrival. Therefore, it is recommended that hosts register their visitor and receive approval prior to the visitor making travel arrangements. Visitors shall be registered via the Visitor Registration form linked on this page.  

Register a Visitor